General Admin

Office Management

• Oversee daily office operations to ensure a smooth and efficient working environment.
• Maintain office supplies inventory and place orders when necessary.
• Organize and maintain filing systems (digital and physical).

Document & Data Management

• Prepare, review, and manage correspondence, reports, and other documents.
• Maintain accurate records, databases, and employee or client files.
• Ensure confidentiality and proper handling of sensitive information.

Scheduling & Coordination

• Manage calendars, schedule meetings, and coordinate appointments for management or teams.
• Arrange travel, accommodations, and itineraries for staff when needed.
• Assist in organizing internal and external events or meetings.

Communication & Liaison

• Serve as a point of contact for internal and external stakeholders.
• Answer and direct phone calls, emails, and inquiries to appropriate departments.
• Liaise with vendors, service providers, and office visitors.

Support to Departments

• Provide administrative support to HR, finance, sales, or other departments.
• Assist in processing invoices, expense claims, and simple bookkeeping tasks.
• Support onboarding processes for new hires (e.g., preparing welcome kits, setting up workstations).

Compliance & Policy

• Ensure compliance with company policies, procedures, and administrative systems.
• Assist with document preparation.

Miscellaneous Tasks

• Take minutes during meetings and distribute them to relevant parties.
• Handle ad-hoc tasks or projects assigned by management.

Key Skills & Attributes

• Strong organizational and multitasking skills.
• Good written and verbal communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail and a high level of accuracy.
• Ability to work independently and under pressure.